{"id":76,"date":"2014-08-29T00:49:23","date_gmt":"2014-08-29T00:49:23","guid":{"rendered":"https:\/\/www.fastmetrics.com\/blog\/?p=76"},"modified":"2023-01-18T05:23:15","modified_gmt":"2023-01-18T05:23:15","slug":"improve-workplace-productivity","status":"publish","type":"post","link":"https:\/\/www.fastmetrics.com\/blog\/tech\/improve-workplace-productivity\/","title":{"rendered":"2 Ways To Improve Workplace Productivity From Your Inbox"},"content":{"rendered":"

At Fastmetrics, we love improving workplace productivity and efficiency. 2 ways to do this from your inbox are by speeding up Microsoft Outlook email and by managing your email time well. Yes – emails. We all get them, some more than others. What do you do with the endless barrage that greets your inbox 24-7? Too many emails can lead to the reduced performance of Microsoft Outlook. If you\u2019re one of many businesses or users still using MS Outlook, one way of ensuring your account is not lagging, is to archive Microsoft Outlook email<\/a>.<\/p>\n

\"workplace
Calendar & E-mail Pops Can Disrupt Focus On Important Work<\/figcaption><\/figure>\n

Why Archive Outlook Email?<\/h4>\n

To maintain optimal performance in Microsoft Outlook 2010 (many businesses have not upgraded to Outlook 2013), it\u2019s important to not let your email account grow and keep growing, beyond control. Some old emails that are months or even years old must be kept. Basically, the more emails you get, the larger your Outlook account gets. That means it also slows down.<\/p>\n

Benefits of Auto Archiving Outlook Email<\/h4>\n
    \n
  1. Archiving allows you to store a compressed file of emails locally on your computer\u2019s hard drive. (A back up is always recommended).<\/li>\n
  2. Auto archiving removes emails from your email server which improves MS Outlook speed and performance. (Click on the link underlined for step by step instructions on how to archive Outlook 2010 email<\/a> from the Fastmetrics online support portal).<\/li>\n<\/ol>\n

    Email Efficiency: Improve Your Entire Office’s Workplace Productivity<\/h4>\n

    Spending too much time checking and \/ or replying to emails is certainly counter productive to your workplace productivity. Reading or sending email does not always make best use of your or your employees’ time. It\u2019s often an unwelcome distraction from other priority jobs, daily tasks or projects. This post from 2012<\/a> by software and collaboration experts Atlassian, discovers the actual time people and teams spend on e-mail. On average, it takes 16 minutes for a person to completely refocus on a task after replying to an email.<\/strong><\/p>\n

    If you\u2019re struggling to pull yourself away from your inbox and the email reply trap,\u00a0add up how much time you spend checking or replying to your emails throughout the day. Far more than you expected?\u00a0There are a few ways to increase your workplace productivity, right now;<\/p>\n

    1. TURN OFF DESKTOP MAIL ALERTS.<\/strong><\/p>\n

    Do those Outlook email pop-ups instantly grab your attention from the task at hand?\u00a0TURN THEM OFF<\/strong> for an instant productivity boost! This way you won\u2019t be encouraged to click on the pop-up and go to your inbox and get distracted.<\/p>\n

    2. SET ASIDE THREE 20 MINUTE BLOCKS FOR DEDICATED \u2018EMAIL TIME\u2019.<\/strong><\/p>\n

    One in the morning, one before lunch, one block in the afternoon. Allocating dedicated time to check and answer emails ensures you are managing your time well, and not getting behind schedule from your other pressing deadlines. Unless it\u2019s a \u2018high priority\u2019 or an emergency email, most of the time, it can wait.<\/p>\n

    3. REDUCE SPAM.<\/strong><\/p>\n

    With emails, comes spam. Spam is another fact of life unfortunately. Everybody gets it, but there is something you can do about it to ensure it\u2019s not a) wasting your time and b) clogging up your inbox and reducing performance.<\/p>\n

    If you truly aren\u2019t interested in that ‘men’s assistance’ or that \u2018make money online fast\u2019 offer, you can block these types of emails easily with most email spam and virus filtering software. Most spam filters are automatically set up to do so. If you are after some custom email protection, some can be manually tweaked. Customized email spam filters can be set from lenient to aggressive, if you find you are still getting emails you don\u2019t want.<\/p>\n

    About Fastmetrics, Inc. Building & Business ISP<\/h4>\n

    Since 2002, Fastmetrics is the Bay Area’s only dedicated business ISP<\/a>. We provide telecommunication services in California and the San Francisco Bay Area. Reliable service – backed by better live and local support. From install to 24-7 proactive monitoring, get treated like a VIP customer. Not a number by a faceless call center. We specialize in managed business internet and phones<\/a>, dedicated high speed business fiber internet<\/a>, business WiFi<\/a>, SIP voice<\/a> solutions \/ UCaaS and managed network services. We are a Microsoft and Cisco Meraki<\/a> Partner. Our team are Certified Cisco Specialists, Ubiquiti Enterprise Wireless Accredited and Polycom Authorized Solution Advisors. We take care of your business network, so you can focus on growth.<\/p>\n

    \"Microsoft\u00a0 \u00a0 \u00a0 \"Cisco \u00a0\"Ubiquiti<\/p>\n","protected":false},"excerpt":{"rendered":"

    At Fastmetrics, we love improving workplace productivity and efficiency. 2 ways to do this from your inbox are by speeding up Microsoft Outlook email and by managing your email time well. Yes – emails. We all get them, some more than others. What do you do with the endless barrage that greets your inbox 24-7? […]<\/p>\n","protected":false},"author":3,"featured_media":614,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[2,1],"tags":[],"class_list":["post-76","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-tech"],"_links":{"self":[{"href":"https:\/\/www.fastmetrics.com\/blog\/wp-json\/wp\/v2\/posts\/76","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.fastmetrics.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.fastmetrics.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.fastmetrics.com\/blog\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.fastmetrics.com\/blog\/wp-json\/wp\/v2\/comments?post=76"}],"version-history":[{"count":0,"href":"https:\/\/www.fastmetrics.com\/blog\/wp-json\/wp\/v2\/posts\/76\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.fastmetrics.com\/blog\/wp-json\/wp\/v2\/media\/614"}],"wp:attachment":[{"href":"https:\/\/www.fastmetrics.com\/blog\/wp-json\/wp\/v2\/media?parent=76"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.fastmetrics.com\/blog\/wp-json\/wp\/v2\/categories?post=76"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.fastmetrics.com\/blog\/wp-json\/wp\/v2\/tags?post=76"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}